Privacy Policy

Privacy Policy

SMARTAQUA has been supported by the European Regional Development Fund through the Welsh Government. The aim of the SMARTAQUA – Aquaculture Beyond Food is to support the expansion of non-food aquaculture in Wales.

SMARTAQUA is being led by Swansea University and is responsible for the collection and processing of personal data including data defined as sensitive.  As such, Swansea University is the data controller and is committed to protecting the rights of members in line with the UK Data Protection Act 1998 (DPA) and the new General Data Protection Regulation (GDPR).  Swansea University has a Data Protection Officer who can be contacted through

We take the collection, storage and use of personal data very seriously. In this document, you will find an explanation of why we collect individual data as part of SMARTAQUA, how we process it and the steps we take to ensure data security at all stages.

All data collected through SMARTAQUA is processed and stored in accordance with the Data Protection Act 1998 and the new General Data Protection Regulation (GDPR).
What kind of information do we collect?

We collect the following pieces of information from SMARTAQUA members, to help us develop a network that is of benefit to its members and wider stakeholders:

Contact details
Dietary requirements – during meetings and workshops
Photographs and films- during meetings and events we may take photos and films which we use for marketing purposes such as on our website or in our newsletter.

How will your information be used?

Information which you supply to us will be added to a database which is used to share information between the SMARTAQUA Partners for the purposes of the SMARTAQUA project, including to provide you with information about forthcoming conferences and news associated with SMARTAQUA. Additionally, the information will be passed to the Wales European Funding Office (WEFO) for project monitoring and audit purposes. 
What is the legal basis for processing your personal data?
The processing of your information in this way is necessary for the performance of a contract to which the data subject is party or to take steps at the request of the data subject prior to entering into a contract. From time to time you may be required to provide backing evidence to support the information that you submit.

Who receives your information?

Staff at Swansea University

How long will your information be held?

Your information will be held for a period of up to three (3) years following the end of the SMARTAQUA project.

Security of your information

Data Protection legislation requires us to keep your information secure. This means that your confidentiality will be respected, and all appropriate measures will be taken to prevent unauthorised access and disclosure. Only members of staff who need access to your information will be authorised to do so.
Any user data from forms submitted on the website is stored with TSOHost in UK – a Tier 3+ 2N UK data centre.

What are your rights?

You have a right to access your personal information, to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information. Please visit the relevant university data protection webpages for further information in relation to your rights.
Any requests or objections should be made in the first instance by writing to the Swansea University Data Protection Officer: University Compliance Officer (FOI/DP), Vice-Chancellor’s Office, Swansea University, Singleton Park, Swansea, SA2 8PP (email:

How to make a complaint

If you are unhappy with the way in which your personal data has been processed, you may also contact the Swansea University Data Protection Officer using the contact details above.
If you remain dissatisfied, then you have the right to apply directly to the information Commissioner for a decision. The information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Walter Lane, Wilmslow, Cheshire, SK9 5AF (


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SMARTAQUA: aquaculture beyond food is supported by the Welsh Government and the European Regional Development Fund.

Registered Address

Swansea University
Singleton Park,